Record Retention

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Accident reports/claims	7 years
Accounts payable ledgers and schedules	7 years
Accident reports/claims	7 years
Accounts receivable ledgers and schedules	7 years
Audit reports	Permanently
Bank reconciliations	2 years
Bank statements	7 years
Capital stock and bond records	Permanently
Cash books	Permanently
Chart of accounts	Permanently
Cancelled checks	Permanently
Contracts, mortgages, notes and leases (expired)	7 years
Correspondence (general)	3 years
Correspondence (legal and important matters)	Permanently
Depreciation schedules	Permanently
Duplicate deposit slips	2 years
Employment applications	3 years
Expense analyses/expense distribution schedules	7 years
Financial statements (year-end)	Permanently
Garnishments	7 years
General/private ledgers, year-end trial balance	Permanently
Insurance policies (expired)	3 years
Insurance records, current accident reports, claims, policies, etc.	Permanently
Internal audit reports	3 years
Internal reports (miscellaneous)	3 years
Inventories of products, materials and supplies	7 years
Invoices (to customers, from vendors)	7 years
Journals	Permanently
Minute books of directors, stockholders, bylaws, and charter	Permanently
Notes receivable ledgers and schedules	7 years
Payroll records and summaries	7 years
Personnel files (terminated)	7 years
Physical inventory tags	3 years
Property appraisals by outside appraisers	Permanently
Property records	Permanently
Purchase orders	7 years
Retirement and pension records	Permanently
Sales commission reports	3 years
Sales records	7 years
Scrap and salvage records	7 years
Stock and bond certificates (canceled)	7 years
Subsidiary ledgers	7 years
Tax returns and worksheets	Permanently
Time books/cards	7 years
Trademark registrations and copyrights	Permanently
Training manuals	Permanently
Voucher register and schedules	7 years
Vouchers for payments	7 years
Withholding tax statements	7 years